Company Description

PQ is a leading global provider of silicates, silicas and derivative products. PQ’s products are used in a wide variety of industrial processes and many customer products, from decorative paints to green cement, from clean drinking water to green tires and from toothpaste to biofuels and beer.

Ideal candidates resonate with PQ’s Core Values of Integrity, Sustainability, People, Customer Focus and Safety.  Successful employees embrace and model these values in their behaviors and actions.

    Job Description

    Under general supervision, the Administrative Assistant performs multi-functional assignments in support of

    the Plant Manager and exercises judgment and decision making authority within defined policy and parameters.


    • Work with all managers compiling production and usage on a daily and monthly cycle.
    • Assist in writing and maintaining plant purchase orders for raw material, plant parts and maintenance supplies.
    • Assist and maintain all office functions including and not limited to purchasing, receiving, customer service, training and orientation for new hires; Office and plant functions such as luncheons and incentive programs.
    • Assist and track movement of incoming raw material and outgoing finished product.
    • Compile and maintain weekly reports for production, operating hours, sales, payroll hours, inventories.
    • Responsible for weekly payroll for hourly employees. Responsible for reporting payroll information to corporate payroll department and Plant Manager.
    • Responsible for record keeping of HSE room.
    • Assist in gathering and completing AR’s
    • Maintains confidential files such as personnel and payroll records.
    • Prepare and maintain plant invoices.
    • Maintain OSHA 300 log
    • Responsible for submitting certain documentation to the Illinois Environmental Protection Agency and the Village of Utica and paying associated permit fees.
    • Maintain and remind individuals of monthly, bi-monthly, and yearly Compliance Calendar responsibilities.
    • Understand PQ Principles (PQP) and how they are implemented in the site organization, rules and procedures.
    • Other duties as directed.
    • These duties are not all-inclusive.
    • 3 – 5 years administrative experience
    • 5+ years of customer service experience
    • MS office suite (word, excel, outlook, sharepoint)
    • Ability to multi-task and prioritize tasks
    Additional Information

    EHS Responsibilities

    • Communicates, promotes and personally demonstrates Safety/Health (including PQP Principles) as #1 priority
    • Participation in risk assessment audits as applicable
    • Understand PQ Principles (PQP) and how they are implemented in the site organization, rules and procedures
    • Completes HSE training requirements identified for the job in a timely manner

    PQ is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristics. Click on the link to read Know Your Rights: Workplace discrimination is illegal ( For more information, please review the link Know Your Rights: Workplace Discrimination is Illegal | U.S. Equal Employment Opportunity Commission (

    Job Location